Right to Rent Checklist - ClearCompliance

This checklist helps ensure compliance with the Immigration Act 2014. It is the responsibility of the landlord or agent to conduct these checks correctly. Refer to the latest government guidance for full details.

Check Details

Property Address

Full Name(s) of Tenant(s) Checked

Date of Check

Name of Person Conducting Check

Method of Check

Manual Document Verification (for one tenant)

Complete this section for each adult tenant if performing a manual check. For multiple tenants, you might repeat this section in the PDF or use an addendum.

Tenant 1: Document Details

Type of Document Presented (e.g., UK Passport, BRP)

Document Reference Number

Document Expiry Date (if applicable)

Was the document checked in the presence of the holder (original document)?

Yes No

Does the document appear genuine and unaltered?

Yes No

Does the photo on the document match the prospective tenant?

Yes No

Is the date of birth on the document consistent with the tenant's appearance?

Yes No

Note any discrepancies or reasons for concern:

Is this from List A (Continuous Right) or List B (Time-Limited)?

Follow-up Check Date Required (for List B)

Home Office Online Right to Rent Service

Tenant's Share Code

Date Online Check Performed

Outcome of Online Check

Was a clear copy (e.g., PDF/screenshot) of the online check result saved?

Yes No

Follow-up Check Date Required (if time-limited)

Confirmation & Declaration

I confirm that clear copies of all checked documents (or online check results) have been made, signed, and dated, and will be retained securely for the duration of the tenancy and for one year after it ends.

I confirm that these checks have been carried out in a fair, consistent, and non-discriminatory manner, in line with the Home Office Code of Practice.

Signature of Person Conducting Check (Type Name for Digital Signature)

Important: It is a criminal offence to knowingly let property to someone who does not have the Right to Rent in the UK. Penalties can include unlimited fines and imprisonment. Always refer to the latest Home Office guidance.